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Keeping the office free of clutter and digital files free of redundancy are two difficult tasks for the average contractor or architect. Last week, we spoke about the importance of keeping your space free of old files – but how can we find the files once they are organized properly?

Here for the reveal is step 2 in your organization process: management. How are you currently managing your documents? Are you able to find them? Do your employees keep repeating the same processes, only to add the human element (error)? Our brains are not wired for repeated tasks, but with the right programs, these repetitive deadlines become a breeze.

  1. Document Management

Proper storage is only half the battle. Now that you only have one copy of every document, you’re still not sure how to find half of them. You could spend days rearranging the little icons on your computer, or searching through the filing cabinets even when they are flawlessly organized.

Average Joe Office Manager says: Create a filing system in the office. Put Rita in charge of it and train her to file everyone’s documents properly. But who will run the front door now? Sounds like you’re going to have to give her a promotion.

The 5i SOLUTION: Promote Rita? That’ll be the day… the day that she stops taking so many personal calls in the office. The digital method of attack against the un-find-able document is a very complex system that analyzes, recognizes, and makes files and documents searchable. It also automates regular processes like invoice filing, and client correspondence. One place where you can find all your files. Now you may be able to meet job site deadlines AHEAD of schedule.

  • ADE, or Advanced Data Extraction, files documents in a searchable and automated manner. This system creates processes that used to take time, like invoice processing, and consolidates them. All your correspondence, accounts receivable, and purchase orders will be properly managed and secured. Goodbye lost documents.

Next week, we’ll show you the third and final secret to office efficiency. Hint: it’s a 007 style device you don’t to miss out on!

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