Email Repository Solutions

Project

Email / Electronic Repository Conversion

Case-Study


SEO-Training

Client’s Goals

  • Incorporate email and electronic documents into larger electronic repository currently maintained for scanned documents
  • Provide faster processing of emails and electronic documents
  • Reduce costs by automated conversion process versus printing and processing paper

Size / Type Project

Pilot project: 300,000 pagesOngoing project: infinite, multi-year conversion

Search-Engine-Optimization


Business-Solutions

Technical Issues

Adapted third party software to fit client’s needs. Convert the emails, their attachments and most (98%) of any common electronic document to:

  • Delimited text file, including all meta data available, for upload to retrieval system
  • TIF image of document, as if it had been scanned
  • Full text of textual documents
  • Choose emails (with or without attachments) and/or electronic documents within a specific folder on the client network designated as storage for such
  • Point and click and/or poll the folder for available files to convert
  • Custom programming to include electronic bates labeling and import into client’s corporate retrieval system

Timeframe

Implementation: One monthContract period: ongoing, multi-year

Events-Calendar


Affiliate-Marketing

Financial Info

Reduced “E-to-P-to-E”1 conversion costs by 50+%; decreased delivery time from one month to five days


Culture

Quick implementation.Software vendor did not have an off-the-shelf product; required new methodology as an on-site implementation

Target-Audience


Support-Services

Challenges

Quick implementation.Software vendor did not have an off-the-shelf product; required new methodology as an on-site implementation


Accomplishments

5i Solutions researched and located developer willing to provide an on-site solution; coordinated and implemented system within four monthsReduced client’s per-page cost by over 50% due to electronic conversion; dramatically reduced the number of steps involved processing documents

Page-Quality


Social-Integration

Best part of project

Coordinating new process effort between software vendor, client and 5i Solutions

SOLUTIONS

See how our solutions fit
perfectly in your business

INDUSTRIES

DEMO TEST DRIVE

Schedule a no-obligation
demo of our software

CONTACT US

CONTACT 5i SOLUTIONS TODAY