Discovery requests and litigation cases can really send your employees into a crisis management mode, as well as pressure your team to be able to efficiently find all documentation that could be potential evidence. This is why corporations require a way to actively access these documents to develop the best strategy for these types of situations.
It is crucial to comprehend your universe of data when the possibility of litigation is strong, or a discovery request is coming soon. To benefit your West Palm Beach business, an early assessment of potential evidence should be performed to help identify risks, foresee any costs, determine your timeline, and to overall understand your exposure better.
At 5i Solutions, Inc., we provide our Early Evidence Assessment which assists legal departments in corporations to:
- Pinpoint hurdles or accelerators for settlement
- With significant cases, support decisions made
- Analyze exposure and discovery scope
- Make sure all data is being accurately preserved, and that this data is held in accordance with the litigation hold process
- Put in place a successful strategy if you simply cannot avoid litigation
5i Solutions’ Early Evidence Assessment Service
5i Solutions, Inc. provides the ideal solutions for your West Palm Beach company’s needs when it comes to assessing litigation and discovery request cases. We initiate our service by collecting data that is live from five different custodians. Then, we work with you to develop a sample of data that best represents your entire document collection. In addition, we provide you with instructions for collection of the sample, as well as a hard drive to transport the data to us.
After receiving the data, the 5i Discovery Management Services team develops an analysis of the documentation. Afterwards, we make sure to schedule a debriefing meeting with your team to go over the results of our review. Our report will contain qualitative information and quantitative information to help you with your decision-making processes.
Aspects of quantitative analysis consist of:
- Total quantity of features; and, a breakdown according to the file type
- Search Term Analysis, meaning the showing of the number of documents and the number of mentions for each document
- Preservation trends in email for before and after the litigation hold
- Email quantity and the percentage of emails with attachments
- An Evidence Network Analysis, which maps out the custodians along with their patterns of communication
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"After implementation, we feel confident that we are HIPAA compliant and data is secure.." — R. SEYMOUROur patients' data security is incredibly important to us. 5i Solutions' SOPs on how to manage this was impressive, and their attention to detail in this area made them an easy choice out of the firms we evaluated. After implementation, we feel confident that we are HIPAA compliant and data is secure.
"We find our documents in seconds and the version control feature is cutting edge." — D. GOMEZ
We had gone electronic with our documents a couple of years ago, using shared network folders and SkyDrive to distribute plans to our subs and vendors.
Our estimators and project managers were spending too much time searching for documents, and the duplication of folders had become rampant. Now, we find our documents in seconds and the version control feature is cutting edge. The integration with SkyDrive meant that our transition was seamless for our vendors and subs.
“The user interface has helped increase our production.” — A. BERNSTEINMany years ago, my firm had been sold on case-management software that just wasn’t user friendly. Every time we would bring in paralegal staffing, we would have this big learning curve. 5i Solutions introduced us to case-management software with a social media theme. With their support, it cut our learning curve in half, and the user interface has helped increase our production turnaround.
“Their field personnel were professional and efficient, and helped us through the process.” — H. LAURENCEOur firm handles intellectual property cases. We had never done electronic discovery before. 5i Solutions' ability to cover all the bases made sure we captured all the data on every machine and email account. Their field personnel were professional and efficient, and helped us through the process..